Terms and Conditions

MOSAIC MOMENTS VENUE RENTAL AGREEMENT & TERMS OF SERVICE

Property Location: 205 N. West Street, Arlington, TX 76011

Brand Pillars: Create • Connect • Celebrate

1. RESERVATION, PAYMENT & CANCELLATION

  • 1.1 Booking Deposit: A non-refundable retainer fee of 50% of the total rental rate, along with a signed Agreement, is required to reserve your date and time block.

  • 1.2 Final Balance: The remaining balance, including staffing fees, add-ons, and security deposits, is due strictly fourteen (14) days prior to the event date.

  • 1.3 Payment Methods: Payments may be made via major credit card, bank transfer, or corporate check. Late payments are subject to a $50/day late fee.

2. EVENT HOURS & THE CURFEW

  • 2.1 Scheduled Access Window: Access to the property (including setup/vendor load-in and teardown/load-out) is strictly limited to the rental block specified in your contract.

  • 2.2 Mandatory Curfew: In accordance with venue policy and local noise guidelines:

    • All events must conclude all music, bar service, and programming by 9:00 PM with 1 hour for Load-Out.

    • Weekday events (Mon–Thu) must conclude by 6:00 PM or 10:00 PM, depending on the booked tier.

  • 2.3 Load-Out Period: Renter and all third-party vendors have precisely sixty (60) minutes post-event to complete teardown and vacate the property. Overtime beyond the agreed window will be billed at $200 per 30-minute increment.

3. ALCOHOL & BEVERAGE POLICY (TABC COMPLIANCE)

  • 3.1 No Self-Service: Self-service or "unmonitored BYOB" alcohol is strictly prohibited anywhere on the property (indoor or outdoor).

  • 3.2 Mandatory TABC Staffing: All events serving alcohol must utilize Mosaic Moments contracted, TABC-certified bartenders billed at $40/hour per bartender (4-hour minimum).

    • Staffing ratio: 1 bartender per 75 guests (minimum 2 bartenders for weekend events over 100 guests).

  • 3.3 Hosted Sourcing Option (Client-Provided Booze): Renters may supply their own beer, wine, and spirits. All client-provided alcohol must be turned over to the TABC bartender upon arrival and is subject to the mandatory $150 Bar Prep & Glassware Fee (covering ice, garnishes, generic mixers, and cups).

  • 3.4 Non-Alcoholic Beverage Service: Soda and non-alcoholic beverage services may be added as a hosted package ($5/person) or operated as a Cash Bar.

  • 3.5 Right to Refuse Service: TABC staff reserve the right to refuse service to any guest who appears intoxicated or unable to produce valid legal identification.

4. DECOR, SETUP & PROPERTY CARE

  • 4.1 Furnishings Included: rentals include access to table top chairs and barstools 25 padded black chairs and 10 black folding tables. Setup and layout adjustments must be coordinated prior to the event date.

  • 4.2 Prohibited Items: To preserve our historic 1920s structure, the following are strictly prohibited:

    • Nails, tacks, screws, or damaging tapes on brick or painted surfaces.

    • Open flames or uncontained candles (enclosed hurricane glass candles are allowed).

    • Glitter, confetti, rice, or silly string.

    • Sparklers or pyrotechnics (indoor or outdoor).

  • 4.3 Cleanup Requirements: Renter is responsible for removing all personal belongings, decorations, and trash (placed in designated dumpsters) at the end of the event.

5. COMMERCIAL KITCHEN & VENDOR ACCESS

  • 5.1 Catering Prep Access: Catering prep facilities are available for certified caterers or off-hours rental as scheduled. Caterers must leave the prep kitchen in a clean, sanitized condition.

  • 5.2 Preferred Vendors: Renters are free to bring in licensed external caterers, photographers, and decorators. Third-party vendors must adhere to venue load-in times and load-out curfews.

6. LIABILITY, INSURANCE & DAMAGES

  • 6.1 Damage Deposit: A refundable $500 Security/Damage Deposit is authorized on credit card prior to the event. Any structural damage, missing items, or excessive cleanup needed will be deducted from this deposit.

  • 6.2 Event Insurance: Renter is required to obtain Day-Of Event Insurance (Day-of Liability Insurance for at least $1,000,000 in coverage) naming Mosaic Moments / Binion's Ice House as an additional insured. Proof of coverage must be submitted 14 days prior to the event.

  • 6.3 Hold Harmless: Mosaic Moments is not liable for lost, stolen, or damaged personal property, or injuries sustained on the premises, except in cases of gross negligence by venue management.

 

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